PTO Meeting Minutes - February 2025

BLE PTO General Meeting
Tuesday, February 11, 2025
5:05 p.m. - 6:20 p.m.
Library / Google Meet

Attendees
In-person:
Gretchen Archuleta, President, parent
Chelsi Yarger Weedon, Secretary, parent and BLE Para
Lisa Carrell, parent

Virtual:
Angela Burke, BLE Classroom Teacher
Heather Antanaitis, parent

Agenda Items
PNO
Volunteers
Activities
Gym
Library
Separate age groups?
Where to eat?
Ask Mr. Azar to set up X tables
Offer to buy dinner for volunteers?

Update on Yearbook

Update on Replacement for Science on Wheels

Family BBQ

SBA Testing Support

Parents Night Out
42 kids signed up right now, maybe more.
Planning to split into two groups; K-1 and 2-5.
Venmo or cash accepted
Library Ideas: Puzzles, jumbo games, crafts
Gym Ideas: scooters, throw snowballs at projected targets, dodgeball (snowballs), basketball.
ACTION: Chelsi to ask Jen Spray to send out again to communicate that students must pre-register and pay to ensure there’s enough pizza. Cutoff sign up’s on Thursday at 3 pm.
ACTION: Chelsi to coordinate with Mrs. Calabrese for how we want the gym setup. Curtain setup, mats for dodgeball, scooters, basketball. Hula-hoops attached to bball hoops. Check on scooters for K-1.
ACTION: Gretchen to coordinate with Elise for pizza pickup payment and also tell her to volunteers are arriving at 5:15.
ACTION: Gretchen to order pizzas on Thursday and set pickup time at 6 pm.
ACTION: Gretchen will get chips, cookies, juice boxes.
ACTION: Chelsi to check on water jug.
ACTION: Chelsi to communicate with teacher volunteers to arrive at 5:15.
Schedule of Events
Gretchen will do check-in. Will direct students where to go
5:30-6:45 Rotation 1
K-1 Library
2-5 Gym
6:45-7:15 Pizza
7:15-8:30 Rotation 2
K-1 Gym
2-5 Library

Volunteers
Arrive at 5:15 to setup
Sara and daughter - gym
Lisa - gym
Mrs. Boyd - library
Kristin - library
Elise - library
Linda - floater
Gretchen - floater

Science Shows (Angela Burke)
Solicited feedback from staff on this and it was all positive.
Would be alternative to Science on Wheels since this is not available for this year.
$1200 for 2 shows (K-2 show, 3-5 show).
Chelsi made a motion to approve, Gretchen seconded. Motion carried.
ACTION: Angela to confirm with Linda and move forward with scheduling.

Emergency Preparedness Program (Heather)
Heather reached out to Mrs. Calabrese, but hasn’t heard back yet.
Heather is willing to write a grant, but needs backing for it.
Once we have a timeline, Heather can go out and get people to help. She has connections with local and state emergency management resources.
Idea is that every student will leave with the start of a go-bag.
Program costs $10K, but Heather would get funding/resources to offset a lot of this.
Aiming to do this next school year.
ACTION: Chelsi to talk to Mrs. Calabrese who is the head of the Safety Committee about responding to Heather.
Communications
Have had struggles getting things posted to the website.
Could we get a link to our Facebook on our website?
Not sure how to address this.

Yearbook (Chelsi)
Chelsi has the stuff to do the layouts on this and doesn’t expect this to take as much time.

Family BBQ
Tabled for next meeting

Facility Use Forms
School needs forms for us to hold PTO meetings and events.
Kathy M has been taking care of this for us.
Lisa C is willing to help submit forms.
ACTION: Gretchen to figure out what questions Kathy needs answered for this.

Next Meeting Topics
Teacher Appreciation
Family BBQ
Books & Bingo